By-Laws of the Lebanon Flying Club
Name and Objectives
The name of the organization shall be LEBANON FLYING CLUB, INC. Said organization is created as a non-profit corporation for the following purposes:
A. To provide members with instruction and education in aviation.
B. To teach, promote and require a high standard of flying safety of all its members.
C. To promote the sport of flying in the Middle Tennessee area.
D. To encourage and assist the club members in their business endeavors by providing aircraft for flight transportation.
E. To promote and boost business in the Lebanon and Wilson County area by encouraging the utilization of air transport. (Amended August 10, 1981)
F. To promote the AOPA Mentor Program, the FAA Wings Program, the Young Eagles and other aviation programs. (Amended May 19, 2003)
MEMBERSHIP AND ORGANIZATION
(1) Membership is open to persons who express an interest in aviation and flying safety. Candidates for membership agree to bind themselves to strict compliance with all rules, regulations, and restrictions contained herein, and subsequent orders or directives duly created and issued. Membership shall be limited to fifteen (15) active members per club airplane. (Amended October 11, 1981)
(2) Associate membership is available to the non-member spouse of an active member of the Club or to an alternate designee of said active member. Candidates for associate membership shall be nominated by a member holding not less than a private pilot’s certificate. The candidate therefore shall agree to comply with all rules, regulations and restrictions contained in the Club By-Laws, both now and hereafter, but an associate member shall not have voting rights.
An Associate member may receive pilot instruction in the Club aircraft only from a duly licensed, approved flight instructor, but may not operate the Club aircraft as a solo pilot, it being the express intent of the Club that an associate member shall be able to operate the aircraft on a “Pinch Hitter” statue and only when accompanied by a duly licensed pilot member thereof or by a Club approved instructor. It is the desire of the Club that member’s spouses be encouraged to participate in Club activities, and that they are urged to acquire minimal flying skills to provide an additional factor of safety. No dues shall be charged to an associate member, but use of the airplane by a associate shall be charged to the account of the sponsoring Club member, who shall be responsible therefore, in accordance with existing rules and By-Laws of the Club. (Amended May 11,1981 and May 19,2003) (Deleted social membership status, July17,2013.)
B. Regular meetings shall be held at least once each month and at a time and place convenient to the membership. Fifty-one percent (51%) of the members shall constitute a quorum for the purposes of conducting business. Proxy votes will be permitted and will be counted for determining a quorum. (Amended March 10, 1986)
C. The Treasurer shall determine the net worth of the corporation on January 1 of each year, and shall present this at the January meeting. The membership shall then set the amount to be required of new members as a Club membership fee during the succeeding twelve (12) month period. (Amended January 14,1986)
D. Charges for operating costs per hour will be set by a majority vote of the members, considering hanger, insurance, depreciation, maintenance and general costs. Member accounts shall be payable by the end of the billing month. Members who are overdue after the last day of the following month shall not be permitted to operate the aircraft or vote at meetings. (Amended August 10, 1981, June 19, 1995 and May 19, 2003)
E. A member whose account is overdue shall be charged a penalty of forty-five dollars ($45.00) per month. When the overdue balance reaches two hundred and fifty dollars ($250.00) and/or thirty (30) days in arrears, the member shall be notified in writing by the president or the treasurer. If the account is not paid in full, or other satisfactory arrangements made within thirty (30) days, the member shall be automatically terminated and appropriate action taken to collect the unpaid balance. (Amended January 14, 1986, June 19, 1995 , May 19, 2003 and June 15,2015.)
(1) A member wishing to withdraw shall notify the Club president or the Club treasurer, in writing, thirty (30) days in advance of his intended withdrawal date, and shall settle said account with the Club on or before the intended termination date. Failure of the withdrawing member to settle his account by the withdrawal date shall render said member responsible for continued assessment of the monthly membership dues until the account is paid in full. (Amended January 14, 1986)
(2)Provided, further, that any member of record on December 31, 1985, and also a member of record on August 14, 1995 shall receive a one-time payment of one hundred fifty dollars ($150.00). The membership fee for members joining after August 14, 1995 shall be non-refundable. (Amended November 29, 1995)
(3) Provided, still further, that any person admitted to membership on or after January 1, 1986 and who is a member of record on August 14, 1995 shall receive a one-time payment of seventy five dollars ($75.00). The membership fee for members joining after August 14, 1995 shall be non–refundable. (Amended November 20, 1995)
(1) To promote safety and encourage continuing interest in flying, each member shall be charged a minimum of two (2) hours flying time per month; for a total minimum requirement of twenty four (24) hours for each flying year. The flying year shall begin on July 1, and terminate on June 30. A charge for minimum flying time shall be made each month, and at the end of the flying year. (Amended April 17, 2006 and February 5, 2013)
(2) The first flying year shall begin on January 1, 1986, and shall end June 30, 1986, and each member shall be charged a minimum of ten (10) hours for the period; provided further that any member who has not completed the minimum flying requirement of twenty (20) hours for the calendar year ended December 31, 1985, shall have the hours short added to the minimum flying time for the period ended June 30, 1986, and shall be charged therefore that flying year.
(3) Members may recover any time billed, but not flown during the flying year, but may not carry over any unflown hours from one flying year to the next, except as provided in (2) above. Hardship cases or special considerations concerning minimum flying requirements shall be brought to the attention of the Board of Directors, and adjustments may be made at the discretion of the Board. (Amended January 14, 1986 and January 18, 2013)
H. To promote safety, attendance at meetings shall be of first importance. A member shall be automatically grounded who misses three (3) consecutive meetings and shall not be permitted to fly the club planes until he has met with safety officer and received a personal briefing. A member voting by proxy shall not be counted in attendance for purposes of this article.
I. To promote greater family participation, and usage of the Club aircraft, a second family member living in the same household, desiring to hold membership in the Club, may be accepted to full membership upon the payment of one-half (1/2) of the prevailing membership fee with both paying the monthly dues while sharing the two (2) hours flying time per month.
The second member will have full membership rights, including the right to vote. (Amended March 12, 1984, May 19, 2003 and June 15, 2015)
J. To promote safety, it shall be a requirement of the membership in the Club that each new member shall take a check ride in each Club plane, now or hereafter owned, to be supervised by a Club approved instructor, and such new member shall not be authorized to fly a Club plane until the check ride has been performed. Provided further, that a Club approved check pilot may be used, if the new member has a logged endorsement in the same make and model aircraft. (Amended March 12, 1984
K. A previous member that wants to rejoin the Club will have the following scaled fee:
(1.) Away from the Club one year or less – ¼ of the initiation fee
(2.) Away from the Club for one to two years – ½ of the initiation fee.
(3.) Away from the Club for more than two years – Full fee will be due. (Added January 19, 2009)
A. The Club shall have not less than three (3) officers. These shall consist of a president, a secretary, and a treasurer, who shall be elected at the November meeting of the Club. At the December meeting, the outgoing officers shall brief the incoming officers and shall turnover all Club records to the new officers, in a current condition. These officers shall be members of the Board of Directors.
(1) The president shall preside over meetings of the membership, and the Board of Directors. He may call special meetings, appoint boards of inquiry, flying evaluation, and other boards or committees, whenever he feels it necessary or advisable; he may select members to serve in special roles such as assistant to the secretary, maintenance officer, safety officer or others as needed. (Amended May 19, 2003)
The president may award free flying hours to any member for Club duties performed, to a maximum of three (3) hours per month, at the president’s discretion including time allotted by these By-Laws. Awards of free flying time in excess of three (3) hours per month shall be made by motion and majority at regular Club meetings. The president also shall be able to fine a member an amount up to three (3) flying hours for excessive scheduling, violating club guidelines and rules and regulations, and inconvenience to other members or other behavior which is deemed in violation of the spirit of Club membership, at the president’s discretion. The member receiving a fine from the president shall be allowed an appeal by majority Club vote at the next regular Club meeting. The president shall have authority to sign checks in an amount not to exceed one thousand ($1000.00) (Amended June 19,1995 and May 19, 2003)
(2) Under the direction of the Board of Directors, the president shall see that all aircraft and engine logs, and other required licenses and certificates for proper aircraft operation are kept current. The president or his duly appointed flight safety officer or maintenance officer may, for good cause, ground the aircraft at any time. The president, in consideration of the aforesaid duties shall be permitted to fly a Club aircraft for a total of twelve (12) hours each fiscal year without charge, but may not carry over unused time from fiscal year to year. (Amended March 10, 196, May 19, 2003 and June 21, 2004)
C. The secretary shall keep the minutes of each meeting of the Board of Directors and of the regular meetings of the Club. He shall handle correspondence as directed by the president. He shall maintain correspondence files and all permanent records, other than financial, of the Club. He shall be responsible for notifying the Club of items of special interest. He shall notify the Club of the time and place of the next regular monthly meeting. The secretary shall compile lists of Guidelines twice per year covering issues voted on in meetings. Guidelines are motions or issues voted on, passed, and published in the meeting minutes of regular Club meetings. In consideration of his duties, the secretary shall be permitted to fly a Club aircraft for a total of twelve (12) hours each fiscal year without charge, but may not carry over unused time from fiscal year to year. (Amended March 10, 1986, and June 21, 2004)
D. The treasurer shall keep the financial books and records of the Club. He shall prepare and issues monthly statements of each member’s account and shall notify the president of delinquencies. He shall prepare a financial statement of the condition of the Club as of December 31 of each year, and shall present the same to the Club at the January meeting. He may issue and sign checks for expenses in the amounts not to exceed one thousand ($1000.00). Expenditures in excess of one thousand ($1000.00) shall require the approval of the Board of Directors. He will preside at all meetings when the president is absent, unless the Board of Directors shall elect a vice president. In consideration of his duties, the treasurer shall be permitted to fly a Club aircraft for a total of twenty-four (24) hours each fiscal year without charge, but may not carry over unused time from fiscal year to year. (Amended March 10, 1986, May 19, 2003, June 21, 2004 and June 15, 2015) Exception to the above expenditure limit of one thousand ($1000.00) dollars is authorized to allow payment of monthly charges for service and hanger rent accrued in excess of such limit through normal aircraft utilization. The treasurer will determine if such charges are reasonable and proper prior to payment of same. (Amended August 10, 1981 and May 19, 2003)
E. All Loans and promissory notes contracted in the name of the Club, shall be approved by the membership, and shall be signed by the president, the treasurer and the secretary. (Amended May 19, 2003)
F. The Board of Directors shall consist of five (5) members, including the officers and the maintenance officers. The Directors shall approve all expenditures of Club funds in excess of one thousand ($1000.00) dollars, except as provided in Paragraph “D” above, the borrowing of money (subject to approval of the members) and repayment of loans of members to the Club. The Directors shall approve work to be performed on the aircraft, may limit, restrict, regulate, and control the use of the aircraft. The Board of Directors, upon compliant made, or upon their own investigation, shall determine the advisability of the flying evaluation board or special boards. Such boards may be appointed if the Board of Directors believes that any member has damaged the aircraft, violated guidelines, rules, or regulations of the Club, local airport, or government authority, or appears to be below the minimum proficiency in flying. (Amended June 19, 1995 and May 19, 2003)
G. Special boards may be appointed by the president, or by the Board of Directors for the purposes for:
(1) Investigating facts pertaining to aircraft accidents, determining the causes thereof and giving the responsibility or liability thereof;
(2) To evaluate the flying proficiency of Club members and their adherence to rules, and to recommend corrective action;
(3) To determine financial responsibility for accidents of any nature involving damage to the aircraft and;
(4) To investigate possible violations of guidelines, rules, or regulations. (Amended June 19, 1995)
In performance of its duties, a special board shall recommend fines, or require a member to refrain from flying voting or enjoying other privileges of the Club, either for a definite indefinite period of time, and fix financial responsibility up to the deductible amount of the currant insurance policy where the damage is covered by insurance. (Amended June 19, 1995) The board may recommend maximum limits of liability for each individual up to fifty (50%) percent of the market value of the aircraft or cost or repairs in cases where negligence of the member is determined and where there is no insurance coverage. The special board may also recommend a combination of the foregoing where the same is indicated. All penalties and fines recommended by the special board shall be subject to review and approval by the Board of Directors.
OPERATION OF AIRCRAFT
A. Operation of club aircraft by any member shall be in accordance with all Federal Aviation Administration regulations, local airport rules and regulations, and generally accepted safe flying procedures and practices, corporate rules and regulations for aircraft operation and/or factory operational procedures. The aircraft shall not be operated by any person, other than a member, except that a non-member approved CFI may instruct members, and, in so doing, may have full control of the aircraft. The aircraft shall not be used for commercial purposes, unless the same shall have been approved by the Board of Directors. (Amended May 19, 2003)
B. No member shall deliberately execute any violent maneuver requiring the use of a parachute, without the approval of the flight safety officer. No member shall operate the aircraft from a field other than an approved flying field, except in case of actual emergency, or with the approval of the Board of Directors or flight safety officer. (Amended May 19, 2003)
C. Any licensed instructor may provide instruction on Club aircraft provided:
(1) He has a full and complete walk around preflight inspection with a club member holding a private pilot’s certificate; (Amended May 19, 2003)
(2) That he has a minimum of two (2) hours flying time in the type aircraft that instruction is desired;
(3) That he has been approved by the Board of Directors; and
(4) That he has had an instructor’s check ride with the flight safety officer or a member designated by the flight safety officer.
D. Deleted—(Amended May 19, 2003)
A. A schedule for the operation of aircraft shall be available electronically (currently Schedule Master) (Amended May 19, 2003)
B. A member must schedule the aircraft unless otherwise scheduled below:
If aircraft is electronically scheduled for that hour and is not in possession of scheduled member, a member must make a reasonable effort to reach the member who has scheduled the aircraft and at fifteen (15) minutes after the hour may use said aircraft. He shall return aircraft to tie down, ramp or hangar at the end of that hour. If said aircraft is not utilized by the scheduled member two (2) hours after the start time, the aircraft is released for club usage. (Amended May 19, 2003)
C. A member desiring to schedule the aircraft for cross country, to remain away from the home base for more than three (3) days, shall notify the Board of Directors for approval two (2) weeks prior to departure, unless otherwise approved by the Board of Directors. (Amended March 10, 1986) If aircraft is scheduled for a twenty-four (24) hour period or more, flight time will be billed at the rate of one (1) hour per twenty-four (24) hour period or actual flight time whichever is greater. (Amended May 19, 2003)
D. If the aircraft is left at a foreign base due to weather conditions, it is the responsibility of the member to have it returned at the earliest available time.
E. If a member cannot meet a schedule, he shall cancel his reservation as much in advance as possible. Excessive scheduling and subsequent failure to cancel may subject a person to loss of flying privileges.
F. A member shall be allowed a thirty (30) minute grace period for unexpected winds or weather on return from a cross-country. However, this time shall not be used for extra flying privileges.
G. A member leaving an aircraft at a foreign field or upon determining that an aircraft is inoperative for any reason shall immediately notify a maintenance officer or member of the Board of Directors and request the same to be noted in the schedule for that aircraft. He will also immediately notify the maintenance officer by telephone, if the aircraft is inoperative, and the cause of the condition.
ACQUISITION AND DISPOSITION OF AIRCRAFT
(1) The Club shall acquire its first airplane when the number of members shall have reached a minimum of ten (10), with a maximum of fifteen (15) members for each plane acquired. The Club may acquire additional planes as the membership is increased by multiples of ten (10) per aircraft. (Amended October 11, 1981)
(2) The addition of a second family member as provided under Article II, paragraph 1, of these By-Laws, will not affect the maximum membership per aircraft, heretofore limited to fifteen (15) for each plane required. (Amended March 12, 1984)
B. The acquisition or disposition of a Club airplane shall be approved by an affirmative vote of seventy-five percent (75%) of the membership, before such acquisition or disposition shall have been contracted.
These By-Laws may be amended by vote of three-fourths (3/4) of the members present at a meeting, provided that a quorum is present; and provided that notice of the amendment shall be given to the membership by the secretary not less than 7 days prior to the date of the meeting. (Amended March 10,1986)
DUTIES OF THE FLIGHT SAFETY OFFICER
The following shall be the duties and responsibilities of the flight safety officer:
(1) Will conduct safety briefing to Club members who have missed three (3)
consecutive membership meetings.
(2) Will confer with maintenance officer concerning the condition of the aircraft and may ground the aircraft at any time, for good cause. (Amended May 19, 2003)
(3) In conjunction with maintenance officer, will verify aircraft safety after any alterations or maintenance. (Amended May 19, 2003)
(4) Must approve any proposed maneuvers requiring use of a parachute. (Amended May 19, 2003)
(5) With concurrence of Board of Directors, will approve proposed operation from other than an approved field.
(6) Or his designee will conduct flight proficiency check rides with all new instructors. (Amended May 19, 2003)
(7) Or his designee will conduct orientation ride with any proposed new instructor.
(Amended May 19, 2003)
(8) Will conduct safety briefings at meetings as needed, especially pertaining to Club aircraft and local airspace. (Amended May 19, 2003.)
(9) Will advise Club of other meetings and fly-ins of interest or safety. (Amended May 19, 2003)
(10) Will remind Club members of impending expiration of their Medical Certificate and Biennial Flight Review. (Amended June 19, 1995 and May 19, 2003)
(11) Will perform other duties as directed by the president. (Amended Jan. 6, 1980 and May 19, 2003
DUTIES OF THE MAINTENANCE OFFICER
The following shall be the duties and responsibilities of the maintenance officer:
A. Delete Operations Officer duties. (Amended May 19, 2003)
B. Maintenance Officer: (Amended May 19, 2003)
(1) Will by responsible for maintenance of the Club aircraft.
(2) Will monitor the aircraft usage and schedule the plane, as necessary, for:
a. Oil and filter change as required.
b. Annual inspection.
(3) Will insure compliance with all service bulletins and air-worthiness directives.
(4) Will confer with the flight safety officer on all maintenance required other than routine maintenance as described in paragraph (2).
(5) Will work with the flight safety officer, and will seek to promote maximum safe use of the aircraft. (Amended May 19, 2003)
(6) Will advise the members on recommended operations of the aircraft for economy and proper care.
(7) Will schedule the plane for periodic cleaning and polishing, and will notify the members and urge their participation.
(8) Will perform such other duties as may be required by the president. (Amended January 6, 1980)
APPROVED this 30th day of July, 1978